September 29, 2012

GNOME Asia Summit 2013 – Call for Hosts

The GNOME.Asia Committee is inviting proposals to host the GNOME.Asia Summit during the 2nd quarter of 2013. The GNOME.Asia Summit is the featured annual GNOME Conference in Asia. The event focuses primarily on the GNOME desktop, and also covers applications and the development platform tools. It brings together the GNOME community in Asia to provide a forum for users, developers, foundation leaders, governments and businesses to discuss both the present technology and future developments.

GNOME.Asia Summit was held in Beijing, Ho-Chi-Minh City, Taipei, Bangalore and Hong Kong respectively over the last five years. The Summit’s preference is to find new locations each year as we spread GNOME throughout Asia, and we are looking for local organizers to rise to the challenge of organizing an excellent GNOME event. The GNOME.Asia committee will assist in the process, but there is a definitive need for individuals to be actively involved and committed to the planning and delivery of the event.

You can learn more about GNOME.Asia Summit at our official website: http://www.gnome.asia

For those of you who would be interested in hosting the next GNOME.Asia Summit in 2013 you are hereby invited to submit a formal proposal to the gnome-asia-committee-list <at> gnome <dot> org . The deadline for the proposals is October 28, 2012. Please email your proposal to gnome-asia-committee-list <at> gnome <dot> org. We might invite you to present your proposal in more details over our regular IRC meetings, or send you additional questions and requests. Results will be announced by the second week of November, 2012.

The conference will require availability of facilities for one week, including a weekend, during the 2nd quarter of 2013 (between March and June). Final event dates should avoid other key free software conferences or other events that may have conflict and will be confirmed together with other GNOME teams which might get involved.

Key points which proposals should consider, and which will be taken into account when deciding among candidates, are:

  • Local community support for hosting the conference.
  • Venue details. Information about infrastructure and facilities to hold the conference should be provided.
  • Information about how internet connectivity will be managed.
  • Lodging choices ranging from affordable housing to nicer hotels, and information about distances between the venue and lodging options.
  • The availability of restaurants or the organization of catering on-site, cost of food/soft drinks/beer.
  • The availability and cost of travel from major Asian and European cities.
  • Local industry and government support.
  • Please provide a reasonably detailed budget.
  • Provide plans for fundraising at a local level.

Please check the GNOME.Asia Summit check list and howtos when putting together a proposal. Please also feel free to contact gnome-asia-committee-list <at> gnome <dot> org if you have any questions.

Please help to spread the words and we are looking forward to hearing from you soon!